Sysframe Get in touch
Document
Scope of work
Prepared for
Small service businesses
Trades
Contractors, HVAC, landscaping, auto shops
Printed
17 Aug 2026, New York

I build software that does one repetitive manual task at your business, automatically.

Writing estimates, answering reviews, chasing invoices, logging the calls that come in while you are on a job. You do it by hand every week; I build the thing that does it instead.

Get in touch 646-656-6369

01 Scope

Line items

A partial list of what this gets built for. Most owners read three or four of these and recognise their own week. We build one of them first.

Estimates and quotes

  1. 01

    Estimates from photos and site notes

    Your photos and the notes you took on site come back as a priced estimate in your format.

    Time back 3 to 5 hrs / wk

  2. 02

    Change orders written from a text message

    You text what changed; it comes back as a change order ready to send.

    Time back 1 to 2 hrs / wk

  3. 03

    Material takeoffs from a plan set

    Counts and quantities pulled off the drawing instead of counted by hand.

    Time back 2 to 4 hrs / wk

Phone, voicemail and leads

  1. 04

    Voicemails turned into a lead list

    Every call becomes a row with the name, number, address and what they need.

    Time back 2 to 3 hrs / wk

  2. 05

    Missed call text-back

    A caller you could not answer gets a text within the minute, in your words.

    Time back 1 to 2 hrs / wk

  3. 06

    Leads from every source in one list

    Web form, Angi, Yelp and the phone all land in one place instead of four inboxes.

    Time back 1 to 2 hrs / wk

Customers and reviews

  1. 07

    Google review replies in your own voice

    Each review gets a draft that sounds like you, and nothing posts until you approve it.

    Time back 1 to 2 hrs / wk

  2. 08

    Review requests sent when the job closes

    The ask goes out at the right moment instead of whenever you remember.

    Time back 1 hrs / wk

  3. 09

    The same five questions, answered for you

    Hours, service area, what you do and do not do, and how soon you can come.

    Time back 2 to 3 hrs / wk

Money

  1. 10

    Invoice follow-up that runs on its own

    Tracks who owes what and sends the reminder on schedule, under your name.

    Time back 1 to 2 hrs / wk

  2. 11

    Deposit and progress billing reminders

    Bills the next stage when the stage is finished, not three weeks after.

    Time back 1 hrs / wk

  3. 12

    Job costing from photographed receipts

    Photograph the receipt in the truck; it lands against the right job.

    Time back 2 to 3 hrs / wk

Scheduling and crew

  1. 13

    Tomorrow's schedule sent to the crew

    Each person gets their stops, addresses and notes the night before.

    Time back 1 to 2 hrs / wk

  2. 14

    Confirmations and the people who reschedule

    Confirms the day before and sorts out the ones who need to move.

    Time back 2 to 3 hrs / wk

  3. 15

    Recurring service due lists

    Tells you who is due before they call somebody else.

    Time back 1 to 2 hrs / wk

Paperwork

  1. 16

    Daily job logs from a voice note

    Talk for a minute at the end of the day and it files as a written log.

    Time back 2 to 3 hrs / wk

  2. 17

    Warranty and permit forms filled in

    The fields you retype every time get filled from the job record.

    Time back 1 to 2 hrs / wk

  3. 18

    Supplier price changes in your price list

    When your costs move, the numbers you quote move with them.

    Time back 1 to 2 hrs / wk

Typical first build 1 to 5 hrs / wk

Nobody gets all eighteen. That figure is the range a single one of these gives back, and every hour on this page is a rough estimate for a small crew, not a measured result from anyone's books.

This is not a menu. Nothing here is a product you sign up for, and your problem does not have to be on this list. Each client gets something built for their business and their format, so what I build for you will not look exactly like any of these.

02 Method

Three steps

  1. 01

    You tell me where your week leaks time

    Fifteen minutes on the phone, at a time that suits you. If nothing you describe is worth building, I will say so on that call rather than sell you something.

  2. 02

    I build it against your actual format

    Not a demo and not a template. It produces your estimate, your reply, your invoice reminder, in the format you already use. Then I run your own past jobs through it so you can see what it would have done with work you recognise.

  3. 03

    You use it free and decide

    You put it on real jobs and tell me what is wrong, and I fix it. If it does not save you time, you walk away and you owe me nothing.

Terms
  1. 01 Nothing gets built before the conversation.
  2. 02 The first build costs nothing.

03 Principal

Eliot

Age
15
Based
New York
Also
FTC robotics
Status
Taking on first clients

My age is on this page because you should know it before you call. It is not a gimmick and it is not an apology. What it means in practice is that I have the time to sit with your problem properly, and that I will tell you plainly when something is outside what I can build rather than take the work anyway.

I build one tool at a time, for one business at a time, and I keep working on it until it does the job you described.

04 Contact

Tell me what takes up your time

I reply within a day to set up the fifteen minutes. Nothing gets built until we have talked, and the first build costs you nothing.

Call or text
646-656-6369